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Health Department Contact Us 4239 Lake Ave. Ashtabula OH 44004 (440) 992-7123 vitalstatistics@cityofashtabula.com Health Department Home Public Health Nursing Division Environmental Health Division Vital Statistics Resources Vital Statistics Hours: 8:30 a.m. - 12:00 p.m. & 1:30 p.m. - 4:00 p.m. Closed on Federal Holidays Birth and Death Records The Ashtabula City Health Department provides certified copies of Birth Certificates for anyone born in the State of Ohio from 1909 to present. We also provide certified copies of Death Certificates for deaths that occurred in the State of Ohio from 1909 to present. How To Request a Birth or Death Certificate Certified copies of birth and death records are available by walk-in service, phone, email or mail. For mail, send your completed application form with a self-addressed stamped envelope and a check or money order payable to Ashtabula City Health Department or card information completed on the form and mail to: Ashtabula City Health Department Attn: Vital Statistics 4239 Lake Ave Ashtabula, OH 44004 For email, send your completed application form with card information section completed to vitalstatistics@cityofashtabula.com . Cost: $25 per copy Please note: Payments made by debit/credit card are charged a minimum $3.00 convenience fee plus rate of U.S. postage for mailing. Phone, email, mailed requests may take 24-48 hours to process and be mailed out after processing upon receiving application. Disclaimer: The Ashtabula City Health Department office of Vital Statistics is not responsible for lost, stolen or non-delivered orders handled by the U.S. Postal Service for delivery. All sales are final and non-refundable. Please contact the Vital Statistics Department at (440) 992-7123, or by e-mail at vitalstatistics@cityofashtabula.com , for additional information on obtaining a birth or death certificate. Birth and Death Certificate Request Form: For birth and death certificate request, please use the form in the link below. Listed below are two additional Health Departments in Ashtabula County where you can also obtain birth and death certificates: Ashtabula County Health Department 12 W. Jefferson St. Jefferson, OH 44047 (440) 576-6010 Conneaut Health Department 327 Mill St. Conneaut, OH 44030 (440) 593-3087 Please visit the Ohio Dept. of Health for more information regarding vital statistics. Ohio Department of Health - Vital Statistics Application for Birth and Death Certificate Application for Birth and Death Certificate -Spanish Version Genealogy Search We are glad to assist you in your search for your family genealogy. While all death records are open for review, birth records are limited due to the confidential health information they contain. To begin a search, we need the names and approximate dates of birth or death. We will search our files and allow you to view the documents related to your request. Unfortunately, genealogy search requests cannot be addressed over the phone. You are welcome to come to the office directly, email or mail a written request to us.

Port Authority Contact Us 4250 Lake Ave, Ashtabula OH 44004 (440) 992-7118 Port Authority Home Industrial Park Port Projects Marinas and Places of Interest Ashtabula City Port Authority Board of Directors Officers: Mark Brockway, Chairman Joseph Craine, Vice Chair Mary Church, Secretary Board Members: Brad Biro Gunar Luhta Ron Kister Brian Wells The Board meets on the 3rd Wednesday of each month in the Council Chambers Building located at 4230 Lake Ave. Meetings begin at 8:00 a.m. and are open to the public. The City of Ashtabula was founded in 1796 by Moses Cleaveland, and Ashtabula Harbor has the distinction of being the first port on the Great Lakes to be officially surveyed. As the area became settled, private citizens raised the money needed for the first improvements to the Ashtabula Harbor and its river channel. By 1830, Ashtabula’s port was a hub of activity for many of the Great Lakes communities and, at one time, the port was considered to be the third largest receiving port in the world. The construction of the Pittsburgh, Youngstown and Ashtabula Railroad in 1873 helped to further the increase of ore and coal trade at the Ashtabula Harbor. In the 1960s the Ashtabula Harbor was the third largest iron ore port in the world. Today, the City of Ashtabula can be easily accessed by highways, rail and water. Interstate 90 (I-90) runs east/west and is located approximately 5 miles from the Ashtabula Harbor. The Interstate provides Ashtabula with regional access to major markets east and west of the City, such as Chicago and Buffalo. State Route 11 is a four-lane highway that runs north/south terminating at State Route 531. The Ashtabula City Industrial Park is located just to the east of where Route 11 terminates at the north. Route 11 extends south, providing additional access to major markets in Ohio, Pennsylvania and West Virginia. Rail service in Ashtabula is provided by Norfolk Southern and CSX. Lake boats and large vessels have access to docks via Kinder Morgan, R.W. Sidley and Norfolk Southern. Commodities handled through the Port of Ashtabula include coal (exported), iron ore, sand, gravel, stone and limestone (imported). The other eight Lake Erie ports handle similar type commodities including steel, grain, fertilizers and chemicals.

Police Department Contact Us 110 W. 44th St. #1 Ashtabula OH 44004 911 (Emergency) (440) 992-7172 (Non-Emergency) Ashtabula City Police Department Records Bureau 110 West 44th Street, Ashtabula, OH 44004 Telephone: (440) 992-7144 Fax: (440) 998-4523 Records Clerk/Terminal Agency Coordinator (TAC): Michelle Bradley E-mail: records@ashtabulapolice.com Hours of Operation: Monday through Friday 8:00 a.m. to 4:30 p.m. CLOSED HOLIDAYS. Police report requests may also be made by fax, e-mail or by written correspondence. Please mail your request to Ashtabula City Police Records Bureau, 110 West 44th Street, Ashtabula, Ohio 44004. Include a self-addressed, stamped envelope. There will be no charge for Police report copies unless request exceeds 20 pages which will incur a charge of five cents ($.05) per page. The Records Clerk is pleased to answer any questions pertaining to requests for records, in accordance with the Ohio Public Records Act. While there are many different circumstances that may prevent a request from being filled, the following lists are the most common: Pending litigation Under investigation Confidential law enforcement records Uncharged suspects Juvenile information. The Records Clerk will reveal arrest information of an individual arrested by the Ashtabula City Police Department only, at no cost. For information on how an individual’s Criminal History may be obtained, please contact the Ohio Bureau of Criminal Identification and Investigation in London, Ohio, at 1-740-845-2000. The Records Bureau no longer provides Civilian Fingerprinting. Please contact the Ohio Bureau of Criminal Identification and Investigation in London, Ohio, at 1-740-845-2000. Police Department Home Records Bureau APD History Broken Windows Program In Memoriam

Fire Department Contact Us 4326 Main Ave. Ashtabula OH 44004 440-992-7192 (Station) 440-992-7186 (Chief) chief@ashtabulafire.com Fire Department Home Emergency Preparedness Apparatus Roster Information and Useful Links Emergency Preparedness In the event of a disaster or emergency, the Ashtabula Fire Department will make every effort to provide assistance for you. However, as we all learned during the winter storm of 2008, the size and scope of an emergency may exceed our ability to assist everyone at the same time. During these times, we are forced to prioritize our efforts and focus on the most severe problems first. This may significantly delay our response to your request. You can minimize the impact of an emergency by taking action now to be more prepared. This website is designed to help you. If you have any questions about preparedness, feel free to call the Fire Department. What is Emergency Preparedness? There are real benefits to being prepared. Being prepared can reduce fear, anxiety, and losses that accompany disasters. Communities, families, and individuals should know what to do in the event of a fire and where to seek shelter during a tornado. They should be ready to evacuate their homes and take refuge in public shelters and know how to care for their basic medical needs. People also can reduce the impact of disasters (flood proofing, elevating a home or moving a home out of harm’s way, and securing items that could shake loose in an earthquake) and sometimes avoid the danger completely. The need to prepare is real. Disasters disrupt hundreds of thousands of lives every year. Each disaster has lasting effects, both to people and property. If a disaster occurs in your community, local government and disaster-relief organizations will try to help you, but you need to be ready as well. Local responders may not be able to reach you immediately, or they may need to focus their efforts elsewhere. You should know how to respond to severe weather or any disaster that could occur in your area – hurricanes, earthquakes, extreme cold, flooding, or terrorism. You should also be ready to be self-sufficient for at least three days. This may mean providing for your own shelter, first aid, food, water, and sanitation Shelter in Place How to prepare to shelter in place Choose a room in your house or apartment for the shelter. The best room to use for the shelter is a room with as few windows and doors as possible. A large room with a water supply is best—something like a master bedroom that is connected to a bathroom. For most chemical events, this room should be as high in the structure as possible to avoid vapors (gases) that sink. This guideline is different from the sheltering-in-place technique used in tornadoes and other severe weather and for nuclear or radiological events, when the shelter should be low in the home. You might not be at home if the need to shelter in place ever arises, but if you are at home, the following items, many of which you may already have, would be good to have in your shelter room: First aid kit Flashlight, battery-powered radio, and extra batteries for both A working telephone Food and bottled water. Store 1 gallon of water per person in plastic bottles as well as ready-to-eat foods that will keep without refrigeration in the shelter-in-place room. If you do not have bottled water, or if you run out, you can drink water from a toilet tank (not from a toilet bowl). Do not drink water from the tap. Duct tape and scissors. Towels and plastic sheeting. You may wish to cut your plastic sheeting to fit your windows and doors before any emergency occurs. How to know if you need to shelter in place Most likely you will only need to shelter for a few hours. If there is a “code red” or “severe” terror alert, you should pay attention to radio and television broadcasts to know right away whether a shelter-in-place alert is announced for your area. You will hear from the local police, emergency coordinators, or government on the radio and on television emergency broadcast system if you need to shelter in place. What to do: Act quickly and follow the instructions of your local emergency coordinators such as law enforcement personnel, fire departments, or local elected leaders. Every situation can be different, so local emergency coordinators might have special instructions for you to follow. In general, do the following: Go inside as quickly as possible. Bring any outdoor pets indoors. If there is time, shut and lock all outside doors and windows. Locking them may pull the door or window tighter and make a better seal against the chemical. Turn off the air conditioner or heater. Turn off all fans, too. Close the fireplace damper and any other place that air can come in from outside. Go in the shelter-in-place room and shut the door. Turn on the radio. Keep a telephone close at hand, but don’t use it unless there is a serious emergency. Sink and toilet drain traps should have water in them (you can use the sink and toilet as you normally would). If it is necessary to drink water, drink stored water, not water from the tap. Tape plastic over any windows in the room. Use duct tape around the windows and doors and make an unbroken seal. Use the tape over any vents into the room and seal any electrical outlets or other openings. If you are away from your shelter-in-place location when a chemical event occurs, follow the instructions of emergency coordinators to find the nearest shelter. If your children are at school, they will be sheltered there. Unless you are instructed to do so, do not try to get to the school to bring your children home. Transporting them from the school will put them, and you, at increased risk. Listen to the radio for an announcement indicating that it is safe to leave the shelter. When you leave the shelter, follow instructions from local emergency coordinators to avoid any contaminants outside. After you come out of the shelter, emergency coordinators may have additional instructions on how to make the rest of the building safe again. Internet Shelter in Place Resources CDC Shelter In Place Resource Red Cross Preparing For An Emergency Ready.gov Emergency Response Plan Emergency Preparedness Links Ready.gov is the main U.S. Government website relating to emergency preparedness. Build your 72 hour kit, learn how to prepare and research other questions here. www.ready.gov The Centers for Disease Control is one of Federal Agencies involved in Public Health. Their website contains information about bio-terrorism, injuries and disease and how to prepare for them. https://www.cdc.gov/ FEMA’s website contains information on the phases of an emergency and how to prepare. This site will help you get ready for emergencies and it details some of the Federal programs designed to help recover from disasters. http://www.fema.gov/ The American Red Cross’s preparedness website is www.redcross.org/prepare.

Sewer and Trash Billing Contact Us 4250 Lake Ave. Ashtabula OH 44004 440-992-7155 servicebilling@cityofashtabula.com SEWER & TRASH BILLING DEPARTMENT The City of Ashtabula is committed to providing the highest quality customer service billing for sewer and residential trash. The Finance Department staff is responsible for service billing and are available to assist customers during regular business hours, Monday through Friday from 8:30 a.m. to 4:00 p.m. The City of Ashtabula is excited to offer residents easy and convenient methods to pay their Sewer/Trash service bills. You can pay your bill at City Hall at the Finance Department entrance or our 24 hour drop off box located off of our Main Avenue entrance. For 24-hour access - call toll free 1-844-845-0977 for acct info and/or to make payments. Our online service offers the ability to: sign up for paperless billing, view/print bills, and email alerts. There are various payment options (one-time payment, auto-pay, scheduled payments, text/mobile, e-check, debit/credit card) for a $2.95 convenience fee. Starting 5-8-2023, the convenience fee will increase to $3.45. To access this service, please click the link below. You can register your account with an email address for easier access and management; however, it is not required. Sewer billing is done in arrears with bills issued every other month for a two month period. Our sewer billing schedule is as follows: Reading Dates - Billing Dates - Due Dates 10/1 to 11/30 - Billed end of December - Due end of January 12/1 to 1/31 - Billed end of February - Due end of March 2/1 to 3/31 - Billed end of April - Due end of May 4/1 to 5/31 - Billed end of June - Due end of July 6/1 to 7/31 - Billed end of August - Due end of September 8/1 to 9/31 - Billed end of October - Due end of November View Account(s)/Pay Bill We offer a FREE automatic bank withdrawal payment. Print, complete and return the form below to enroll. Auto Withdrawl Enrollment Form To apply for your annual POOL/sewer credit, Print, complete and return the form below to apply for your credit. Sewer Credit For Pools Application ATTENTION PROPERTY OWNERS : Please remember that if the bill is not paid it will be assessed to the property owner’s real estate taxes. Bills will be sent to the landlord with a duplicate provided to the tenant (or name on the Aqua water account) as a courtesy. Any questions, changes or updates, please contact us. Finance Department Home Sanitation Home Pay Your Trash Bill Recycling Center Curbside Recycling

Health Department Contact Us 4239 Lake Ave. Ashtabula OH 44004 (440) 992-7122 pducro@cityofashtabula.com nandrus@cityofashtabula.com Health Department Home Public Health Nursing Division Environmental Health Division Vital Statistics Resources Public Health Nursing Division Peggy Ducro, RN, Co-Director of Nursing - pducro@cityofashtabula.com Nichole Andrus, RN, Co-Director of Nursing - nandrus@cityofashtabula.com Pediatric & Adult Immunizations, Flu & COVID-19 Vaccines - Call for vaccines available and appointments: (440) 992-7122 We offer all recommended & required vaccines for children and adults We accept all Medicaid plans, all Medicare plans, and most private healthcare plans for billing Vaccines are available by walk in on Mondays from 9:00 a.m. to 12:00 p.m. and 1:30 p.m. to 4:00 p.m. If you need an appointment at a different time, please call the nurse to schedule at 440-992-7122. Remember to bring your insurance card with you for your visit. Clinical Guidance for COVID-19 Vaccination | CDC CDC COVID-19 Information Mantoux testing (tuberculosis skin test) $10.00 (cash, check or credit card only) must return 48 hours later for reading of skin test. Call (440) 992-7122 for an appointment. Blood Pressure Screening Mondays-Fridays by appointment at no charge Communicable Disease Reporting, investigation and education Secure fax for communicable disease reporting: (440) 992-7163 Secure phone number for reporting communicable diseases or for more information: (440) 992-7122 Children with Medical Handicaps Program The CMH program is administered by the Ohio Department of Health. The program serves children with special health care needs and their families. The goal of the CMH program is to assure that children with special health care needs and their families obtain comprehensive care and services. Visit the Ohio Department of Health website for more information on the program. www.odh.ohio.gov & type BCMH in the search box. Diagnostic referrals and appointment with follow-up visits as needed Lead Level Elevations Elevated lead level reporting Follow-up assessments and education with Public Health Nursing Director and the Environmental Health Director For more information, click here. Tobacco Cessation If you or someone you know needs help to quit tobacco, please call 1-800-QUIT-NOW https://ohio.quitlogix.org/en-US/ Call 440-992-7122 for local cessation provider information Click here for our NOTICE OF PRIVACY PRACTICES Helpful Links Infant Safe Sleep Nutrition Hear Her Campaign Brief

Planning and Community Development Contact Us 4250 Lake Ave. Ashtabula OH 44004 440-992-7118 PCD@cityofashtabula.com Planning and Development Home Fair Housing Zoning Pay Permits/Housing Fees Engineering Housing Economic Development Maps Hours of Operation: Monday through Friday 8:30 a.m. to 4:00 p.m. For your convenience, our newly developed department consisting of Engineering, Housing, Fair Housing, Grants, Code Enforcement, and Zoning Departments are here to better serve our community. These departments work closely with one another to accomplish the many tasks our city is challenging in order to grow and become a prosperous community. Together we can keep our community clean, safe, and growing, so that Ashtabula can become a better place for the future of our children. Assistant Director: Mary Church Administrative Assistant: Kimberly Adams Animal Control/Code Enforcement Officer: Adam Burgan Engineering Tech: William Jepson Project Administrator: Amy Coursen Housing Inspector: Steve Nelson Harbor Historical District - H1 Zoning This Zoning District consists of a few additional requirements. If your Home or Business is located within this district, please click on the links below for more detailed information. Historic Guide for Preservation H1 District Sign Ordinance Architectural Review Board Application & Process Permitted Exterior Building Colors Harbor Historical District informational guide Pay Occupancy Rental Permits and Housing Fees If you are paying for a rental permit, you will be select “permits” and fill in the section that requests your “PR” (property ID, listed on your invoice) as well as the address of the property you are making the payment for. If you are paying for multiple properties, you will need to enter this information for each property by clicking on the “add more” button after each one. If you are paying for a zoning permit or any other fees, you can select “fees” with the drop down window and follow those prompts to make your payment. If you require a copy of your permit immediately, email us at PCD@cityofashtabula.com requesting the permit and we will send you an electronic copy as soon as your payment clears our system. Pay Permit and Housing Fees Code Enforcement For details on a specific Codified Ordinance, visit our links below: Ashtabula Codified Ordinances International Property Maintenance Code Planning and Community Development Payment HarborDistrict

City Council Contact Us 4250 Lake Ave. Ashtabula OH 44004 (440) 992-7119 clerkofcouncil@cityofashtabula.com City Council Home Council Meeting Live Stream Meeting Agendas & Minutes Archived Meeting Minutes Codified Ordinances Boards and Commissions Council Meeting Agendas & Minutes Council Meetings are held in the Council Chambers at 4230 Lake Avenue, next to the Municipal Building. Regular Meetings of City Council are 1st and 3rd Monday of each month at 7 p.m. Council Meetings are televised live on Spectrum Channel 1024. You must have an HD tuner box from Spectrum to view this channel. Meetings are also streamed on our website and the City's Facebook Page . Spectrum channel 1024 is used by Ashtabula Area City Schools the rest of the time and the City does not have any involvement in their programming. Below you can access the agendas for each meeting as well as the minutes for these meetings once approved by Council. Mobile viewers can access the portal in full screen mode here . Minutes prior to January 2022 can be accessed here . Archived Meeting Minutes Minutes for meetings which took place prior to January 2022 can be found at the links below. Regular Council Meeting Minutes Special Council Meeting Minutes Public Hearing Meeting Minutes Archived Minutes

City Council Contact Us 4717 Main Ave, Ashtabula OH 44004 440-992-7119 clerkofcouncil@cityofashtabula.com City Council Home Council Meeting Live Stream Meeting Agendas & Minutes Archived Meeting Minutes Codified Ordinances Boards and Commissions Ashtabula City Council Public Hearing Minutes 2021 | 2020 | 2019 | 2018 2020 Public Hearing Minutes December 7, 2020 - 2021 "Tentative Appropriation" Budget Estimate December 7, 2020 - Rezoning Request August 17, 2020 July 20, 2020 - 2021 Tax Budget 2019 Public Hearing Minutes December 16, 2019 August 12, 2019 July 15, 2019 February 4, 2019 2018 Public Hearing Minutes December 17, 2018 July 2, 2018 May 7, 2018 April 2, 2018 2021 Public Hearing Agenda & Minutes December 6, 2021 minutes December 6, 2021 agenda March 15, 2021 agenda March 15, 2021 minutes June 7, 2021 agenda June 7, 2021 minutes June 19, 2021 agenda June 19, 2021 minutes October 4, 2021 agenda October 4, 2021 minutes 2019 Minutes 2018 Minutes 2020 Minutes 2021 Minutes

Planning and Community Development Contact Us 4250 Lake Ave. Ashtabula OH 44004 440-992-7118 PCD@cityofashtabula.com Engineering The Engineering Division is responsible for many of the City’s projects, such as street repairs, paving, sewer repairs, street cuts & excavations, and Sewer Tap-ins. If you are in need of a permit related to a building or engineering project, you will be able to access them on this page, fill them out and return them to our office for review and approval. The prices for permits vary depending on the project. The Ashtabula County Building Department in Jefferson, Ohio issues all Building & Demolition Permits for the city. If you will be in need of a Building Permit, you will need to first fill out a zoning permit. Upon approval, you will take this permit to the Building Department in Jefferson for the Building Permit. You will not need a zoning permit for a demolition permit. The number for the Building Deparment in Jefferson is: 440-576-3737. Any new construction, or construction that will involve the need for a plumbing or electrical inspection will require a building permit and the inspection will be conducted by the County Building Inspector in Jefferson. Applications for Permits Needed: Zoning Permit Application Street Excavation Sewer Tap-Ins Planning and Development Home Fair Housing Zoning Pay Permits/Housing Fees Engineering Housing Economic Development Maps

Finance Department Contact Us 4717 Main Ave, Ashtabula OH 44004 (440) 992-7107 twelch@ashtabulacity.com Finance Department Home Sewer/Trash Billing City Income Tax Accounting/Financial Reports Accounts Payable/Purchasing Records Retention Records Retention Public Records Notice Records Management Policy Public Records Request The City of Ashtabula maintains many records that are used in the administration and operation of the City. In accordance with state law and the City of Ashtabula Records Commission, the City has adopted Schedules of Records Retention and Disposition (RC-2) identifying these records. These schedules identify records are stored on a fixed medium that are created, received, or sent under the jurisdiction of the City and documents the organization, functions, policies, decisions, procedures, operations, or other activities of the City. The records maintained by the City and the ability to access them are a means to provide trust between the public and the City. Each office, department or function which maintains records has a designated employee who serves as the custodian of all records maintained by the office, department or function. The period of time for which the City stores or maintains records was determined by assessing the administrative, legal, fiscal, and/or historical value of the records to the City, efficient business practices, and by reviewing the suggested retention periods developed by the Local Government Records Program for the Ohio Historical Society. Department Schedules for RC-2s: Clerk of Council Finance Fire Department Health Department Income Tax JEDD - Ashtabula Township JEDD - Saybrook Township Depot Rd. JEDD - Saybrook Township Rt. 20 Manager’s Office Personnel Management Planning & Community Development Police Department Public Works Sanitation Solicitor’s Office Water Pollution Control

Online Payments Sewer/Trash Billing City Income Tax Dumpster/Hauling Payment Pay Income Tax Bill Online Waste Transfer Station Payment Pay Sewer/Trash Bill Online Pay Dumpster Bill Online The City of Ashtabula now offers the convenience of accepting MasterCard, Discover, American Express and Visa credit cards as well as electronic checks for payments on Income Tax and Sewer/Trash accounts. You can pay your bills from the comfort of your home or office by using our online payment service. We have recently launched an enhanced bill pay service for sewer/trash utility bills that includes the ability to enroll in paperless billing. Customers previously enrolled in online bill pay and/or automatic payments must re-register in our new system. Credit Card Payments Tax: Credit cards accepted: MasterCard, Discover, American Express or Visa. A per transaction convenience fee of 2.65% or $3.00 minimum will be charged by the payment processing company for this service. Utility: Credit cards accepted: MasterCard, Discover, or Visa. A per transaction convenience fee of $3.45 will be charged by the payment processing company for this service. Electronic Payments Tax: Payments will be charged to your checking or savings account at your bank. You will need your 9-digit routing number, as well as your account number from your personal checks (see example below). A per transaction convenience fee of $1.50 will be charged by the payment processing company for this service. IMPORTANT: When Payment Options appears, click on the “Switch to Pay with Check” link and then continue entering your information. Utility: Payments will be charged to your checking or savings account at your bank. You will need your 9-digit routing number, as well as your account number from your personal checks (see example below). A per transaction convenience fee of $2.95 will be charged by the payment processing company for this service.